AUTUMN 2022 :::: 22 - 24 September 2022 :::: Hilton Vienna Park :::: Vienna

Suppliers register here

REGISTRATION FORM – PLEASE SELECT YOUR OPTION, COMPLETE FORM AND SUBMIT




EARLY BIRD DISCOUNT: this will be applied to each online registration booking received up to 10 December 2021 and will be applied on your invoice. The standard rate will apply after this date

PLEASE NOTE: All online registrations are acknowledged applications. They are subject to availability per sector and region and are subject to written confirmation from the organisers. Please note a reservation does not guarantee a place.

* The second delegate must be from the same property or company. Two different properties with the same brand name should select Option 3.

Your Registration Fee includes

  • Appointments schedule of minimum of 20 meetings. Where there are two delegates they will share one schedule
  • Accommodation. One room B&B per delegate for 2 nights of the forum dates at the host venue
  • Hospitality. All programmed drinks receptions, coffee breaks, lunches, dinners and entertainment
  • Afternoon programme
  • Digital directory entry. Category listings plus a full page profile for each company including delegate photo
  • Return airport transfers at forum destination

Directory Advertising Opportunity

A full page company profile and listings in the forum digital directory is included in your package. To book a full page colour advert in the digital Delegate Pack please select below. A separate invoice will be issued and will be due two months before the forum.


Terms and conditions

Coronavirus/COVID-19: The health and safety of our participants remain our priority at all times. To ensure our participants are protected wherever possible, The MEETINGS SPACE Ltd will ensure that all relevant risk analyses and health and safety precautions are agreed with and actioned by all partners involved, with reference to the prevalent advice and guidelines from both the UK events industry and relevant governments. A current detailed plan will be available from the organisers on request.

Delegate updates on terms and conditions: the organisers reserve the right, from time to time, to inform delegates of any necessary changes in protocols or additional requirements relating to their safety and wellbeing in the lead up to or during the event: and which require acknowledgement and compliance from the delegate.

1. Payment Terms: on confirmation by the organisers, you will be issued an invoice by email and payment terms will be: 30% of the registration fee due within 4 weeks of issue, and the balance due 8 weeks prior to the event: by 28 July 2022 latest. Payment for bookings made after that date will be due in full within 14 days of issue and must be settled prior to the event dates.

Please note that if an early booking discount has been confirmed the discount will be forfeited unless all payments are received by the due dates.

2. Travel insurance must be organised by delegates as it is not covered by the organisers: It is strongly advisable to purchase travel insurance against cancellation for health or other unforeseen circumstances, including the COVID-19 virus. With regard to the current Covid-19 pandemic, it should be noted by all participants that The MEETINGS SPACE Ltd accepts no liability in respect of any illness arising in connection with Covid-19 or for any consequential costs or damages. Delegates must ensure that they are adequately insured for any and all consequential costs relating to the virus. This includes any requirement to quarantine in the destination or in their country of origin on return.

3. Visa, vaccination, testing and pre-travel documentation: before travel to the forum, delegates are responsible for checking and implementing any and all advice and requirements which are applicable to them for all relevant locations and which are current for the dates of the forum.

By registering, delegates agree to comply with any specific requirements implemented by the organisers in the interest of the health & safety of the group. This includes a detailed Safety & Wellbeing policy which will be sent prior to each forum, and which may vary depending on the current COVID-19 situation. Requirements may include providing a proof of full vaccination, PLUS taking a PCR test before travelling and providing a negative result to the organisers. Required pre-event tests will be at delegates’ own expense. Any relevant updates will be alerted so that delegates are always fully informed.

4. ORGANISER CANCELLATION POLICY: Should the organiser cancel the forum, either as a consequence of force majeure or for any other reason, then all payments made to the organisers in respect of the forum will be credited towards a future forum within the following 12 months.

ORGANISERS RESCHEDULE POLICY: The organisers reserve the right to reschedule a forum, either as a consequence of force majeure or for any other reason, for a date they consider appropriate for the sector. Should the forum be rescheduled, the terms and conditions of the contracts for all booked delegates will automatically transfer to the rescheduled dates.

Note: The organiser shall not be liable for any consequential damages incurred due to the cancellation or rescheduling of a forum.

5. SUPPLIER CANCELLATION POLICY: Signature of the registration form commits you to 100% of the fees and to all terms and conditions, in the event of your booking registration being confirmed by the organisers.

Force majeure applicable to all forums: should the confirmed supplier delegate be unable to travel to the forum as a result of an official governmental restriction, (e.g. local or national lockdown, boarders shutdown) then on written verification, your company’s registration and any pre-paid fees, will exceptionally be transferred to a future forum of the delegate’s choice within the following 12 months. Subject to organiser approval and confirmation. The organiser shall not be liable for any consequential damages incurred due to the cancellation.

6. Promotional materials: The MEETINGS SPACE plans to take photographs and video material during the forum and to reproduce them in event news or promotional material, whether in print, electronic or other media, including The MEETINGS SPACE website and social media platforms. By participating at the forum, you grant the organisers and its partnering suppliers the right to use your professional biography and any photography or video taken during the forum for promotional purposes. All postings become the property of The MEETINGS SPACE and may be displayed, distributed, or used for such purpose.

7. Data protection note: By entering your details requested in the registration form, and submitting your registration, you agree to allow the organisers to share your submitted information with participating delegates and sponsors. Distribution to delegates may be electronic or published. Your company name or logo may appear on the forum websites and promotional material. Your contact details or business information will not be accessible except to registered delegates for The MEETINGS SPACE forums. This is a condition of attendance. Should you not agree to this for any reason please write to Supplier Team, The MEETINGS SPACE, 2 Wilmot Place, London, NW1 9JS at least six weeks prior to the forum date.

For further information on our Data Protection & Privacy Policy please visit here


Authorisation







Submission of this form commits you to the terms and conditions. You will automatically receive an email record of the registration form details which you submitted. We will also contact you regarding confirmation of your registration - and which may be dependent on availability.

Many thanks from The Meetings Space team. We look forward to speaking with you soon.